Intranet and collaboration portal

"MatchPoint allows us to easily manage project
and contract spaces across departments on our
Share-Point-Platform."

Challenge

The Spital STS AG is a network including the Thun, Zweisimmen and Saanen spitals as well as Klinik Erlenbach. Spital STS AG decided in spring 2008 to migrate the intranet to SharePoint, replacing the File Server Storage step by step in order to use DMS functionalities in a new system. Additionally, it should be possible to manage projects on a common platform. Spital STS AG was searching for a flexible upgradeable solution that would also enable a professional management of metadata (tags) in order to provide evaluations on the status of projects or the validity of contracts across various departments. An additional goal was to improve access to key documents on the intranet, i.e. make access more simple and effective. Spital STS AG decided MatchPoint was a product which provided solutions to these challenges.

Intranet and Document Management

One initial step was to construct the intranet on to SharePoint together with a collaboration portal. A large number of important documents are available to employees on the intranet, assisting them in their daily tasks. MatchPoint makes it possible that these documents, for example forms, can be saved and managed in the respective department portal where they are created. By allocating a respective characteristic (tag) to the document, it is automatically "published" on the intranet. The document is, however, not moved to the public area of SharePoint as with conventional solutions; instead the tag means it appears in the relevant views that are configured in the intranet. Should the title or content of a document be altered within internal operations, no further process steps are required. The changes are made available simultaneously in the "Intranet" view.

Project and Contract Management

MatchPoint project and contract workspaces are created in a second step. Due to MatchPoint, new project workspaces are already tagged when opened and templates for project work can be managed centrally and made directly available to the workspaces. The MatchPoint Role Model also enables the personalised display of content for members of the project team. The ability to access current documents and information in the workspaces makes time-consuming requests for the most recent version no longer necessary. Practical web parts that offer an evaluation of the work status or schedule are also available for viewing.
Contract spaces are also created analogue to project workspaces. This is where current contracts are filed as well as where all other relevant metadata, such as addresses, contract partners, contract term, responsible people etc., is maintained.

Searches and Evaluations

MatchPoint also optimises searches. Not only conventional metadata such as author of a final report or the creation date are automatically displayed in the MatchPoint relationship model, but also all project or contract master data. Evaluations on currently respective closed projects or contracts can be accessed with just one click.